Biannual progress reports
Why are we doing them?
The purpose of the DRA progress reports is to help DRA PhD students to keep their PhD on track and ensure an efficient and continuous evaluation of the course of the PhD project. The progress reports allow the PhD student to step back from the experimental work, evaluate progress and set milestones for the remaining period. In addition, the report sets the stage for getting feedback from all supervisors. It serves as:
- Tool and help to keep PhD on track and get all supervisors involved
- Training in thinking/planning ahead and taking charge of PhD
- Training in progress reporting for future employments
How is it done?
After reading the report the PhD student and supervisors must meet to discuss the progress and future plans, which are then approved by all supervisors and summarized on the last page of the report. If all agree, the Spring meeting can be merged with the annual Performance and Development Review (MUS). The meeting is called by the PhD student. If all parties agree, the elective evaluation questions can be used as a supplement for the meeting.
The DRA progress report incl. meeting summary should be submitted twice a year (1 May and 1 November) – by sending it to the principal supervisor, co-supervisors and DRA secretariat (DRA@sund.ku.dk).
Remember to submit the progress report to the DRA secretariat once the supervisor meeting has been held.
- Fill in the DRA progress report.
- Call a meeting with all your supervisors to discuss the report and summarize the contents of your discussions on the last page of the report.
- You can also use the elective evaluation questions as a supplement for the meeting.
- After the meeting, you have to email the DRA progress report with the meeting summary to the DRA secretariat (firstname.lastname@example.org) with a copy to your supervisor(s).
- In case it is time for the regular assessment, you have to open the task in PhD Planner and follow the instructions. Your supervisor will receive an email requesting to approve the assessment.
Please contact the DRA secretariat:
- If you have any questions.
- If you are unable to meet the deadline for some reason (e.g. leave). We will then find an alternative deadline.
- If you have stopped collecting data and have initiated writing your thesis as you are then exempted.
- Brief background of project
- Intermediate goals for the current project period
- Progress since last report including key data
- Future research plans
- Status for elements in the PhD education (e.g. courses taken, teaching and other dissemination activities conducted, status for stay at another research environment)
Please use the template for the DRA progress report (in the box below). If you already make a report with a similar content for other purposes (e.g. MUS or research centre reports), you are welcome to submit these reports to DRA instead.
Deadlines for submitting the DRA progress report are: 1 May and 1 November.
Please contact the DRA secretariat immediately if you are unable to meet the deadline due to e.g. leave or an external stay abroad. We will then agree on an alternative deadline.
If you have initiated your PhD project less than 3 months before the deadline or you have stopped collecting data and initiated writing your thesis you do not have to write the DRA progress report
During the PhD programme, the PhD student must submit three regular assessments to the Graduate School: 26 months, 14 months, and 6 months before submission of PhD thesis. The PhD student and the principal supervisor are responsible for setting up the assessment meeting. All supervisors must attend the assessment meeting.
The DRA progress reports and supervisor meeting fulfill the criteria of the annual assessment from the Graduate School. You do not need to write a new report for the Graduate School. DRA reports have to be submitted by 1 May and 1 November.
When it is time to submit a regular assessment, the Graduate School will open the task "Awaiting regular assessment by PhD student" in PhD Planner and send the PhD student an email regarding this. When the PhD student has submitted the form, the principal supervisor will receive an email requesting to log in to PhD Planner to approve the regular assessment. Read more on Graduate School website.
Also after the meeting, the PhD student has to email the DRA progress report including the meeting summary to the DRA secretariat (email@example.com) with a copy to the supervisor(s).
The Graduate School recommends the use of an external assessor, which, however, is not mandatory. It is OK with DRA if you choose to involve an external assessor in (some of) the DRA progress report meetings, but it is not mandatory.
The submitted DRA progress reports will be stored locally at the DRA secretariat and only viewed by the DRA secretariat (i.e. Marianne Jørgensen and Lotte Endsleff) and the Head of DRA (Jukka Rantanen), who are all employed by the University of Copenhagen. We are covered by the same confidentiality agreement given that we are employed by the same legal entity. You do therefore not breach your confidentiality agreement by submitting your progress reports to the DRA secretariat