Biannual progress reports – University of Copenhagen

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Biannual progress reports


Deadlines for submitting the DRA progress report are: 1 May and 1 November.

WHY:
The purpose of the DRA progress reports is to help DRA PhD students to keep their PhD on track and ensure an efficient and contin­uous evaluation of the course of the PhD project. The progress reports allow the PhD student to step back from the experimental work, evaluate progress and set milestones for the remaining period. In addition, the report sets the stage for getting feedback from all supervisors. It serves as:

  • Tool and help to keep PhD on track and get all supervisors involved
  • Training in thinking/planning ahead and taking charge of PhD
  • Training in progress reporting for future employments

HOW:
You will find a detailed step-by-step description of the procedure here.

After reading the report the PhD student and supervisors must meet to discuss the progress and future plans, which are then approved by all supervisors and summarized on the last page of the report. If all agree, the Spring meeting can be merged with the annual Performance and Development Review (MUS). The meeting is called by the PhD student. If all parties agree, the elective evaluation questions can be used as a supplement for the meeting.

The DRA progress report incl. meeting summary should be submitted twice a year (1 May and 1 November) – by sending it to the principal supervisor, co-supervisors and DRA secretariat (DRA@sund.ku.dk).

Remember to submit the progress report to the DRA secretariat once the supervisor meeting has been held.

The DRA progress report should include the following:

  • Brief background of project
  • Aim
  • Status
  • Intermediate goals for the current project period
  • Progress since last report including key data
  • Future research plans
  • Status for elements in the PhD education (e.g. courses taken, teaching and other dissemination activities conducted, status for stay at another research environment)

Please use the template for the DRA progress report (in the box to the top right of this page). If you already make a report with a similar content for other purposes (e.g. MUS or research centre reports), you are welcome to submit these reports to DRA instead.

WHO are exempted:
If you have initiated your PhD project less than 3 months before the deadline or you have stopped collecting data and initiated writ­ing your thesis you do not have to write the DRA progress report.

Deadlines:
Deadlines for submitting the DRA progress report are: 1 May and 1 November.

Please contact the DRA secretariat immediately if you are unable to meet the deadline due to e.g. leave or an external stay abroad. We will then agree on an alternative deadline.

Compliance with the annual assessment from the Graduate School
January 1, 2014, the format of the mandatory assessment from the Graduate School changed. You should thus perform an assessment and submit a signed form annually (3-9 months after commencement, 15-18 months after commencement and 6-12 months before submission of thesis).

The DRA progress reports and supervisor meeting fulfill the criteria of the annual assessment from the Graduate School. You do not need to write a new report for them.
You have to check if your regular assessment to the Graduate School is due at “Your PhD registrations” at the front page of KUnet. In case the assessment is due, sign the regular assessment form at the meeting, scan it and upload to the Graduate School. You can find more information at the web of the Graduate School.
Also after the meeting, email the DRA progress report with the meeting summary to the DRA secretariat (dra@sund.ku.dk) with a copy to your supervisor(s).

External assessor:
The Graduate School recommends the use of an external assessor, which, however, is not mandatory. It is OK with DRA if you choose to involve an external assessor in (some of) the DRA progress report meetings, but it is not mandatory.

Confidentiality:
The submitted DRA progress reports will be stored locally at the DRA secretariat and only viewed by the DRA secretariat (i.e. Mari­anne Jørgensen and Birgitte Søndenskov) and the Head of DRA (Hans Bräuner-Osborne), who are all employed by the University of Copenhagen. According to special legal advisor Eva Lessèl we are thus covered by the same confidentiality agreement given that we are employed by the same legal entity. You do therefore not breach your confidentiality agreement by submitting your progress reports to the DRA secretariat.